Accounting Assistant

*SUMMARY*

Responsible for managing and overseeing all accounts receivable functions. This includes ensuring timely and accurate invoices, collections, and cash application. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work independently while contributing to the overall team goals.

*ESSENTIAL FUNCTIONS*

* Receive, review, and process vendor invoices in a timely and accurate manner.
* Generate and send invoices to customers or clients accurately and on time.
* Verify accuracy of billing data and correct any discrepancies.
* Accurately apply payments received to appropriate accounts.
* Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
* Perform regular account reconciliations to identify discrepancies.
* Investigate and resolve any billing issues or misapplied payments.
* Prepare and present accounts receivable reports to management, when requested.
* Provide insights on collection status and aging of receivables.
* Monitor accounts receivable aging reports and follow up on overdue accounts.
* Contact clients to resolve payment issues and ensure timely collections.
* Escalate payment issues in accordance with our internal escalation process.
* Follow-up may include calls, emails or personal visits which may require minimum travel.
* Respond to and resolve inquiries concerning invoices and payments.
* Maintain positive relationships with clients to facilitate smooth payment processes.
* Prepare and execute payment runs, including checks.
* Ensure timely payment of invoices and adherence to payment terms.
* Maintain vendor payment schedules and resolve any payment issues.
* Communicate with vendors to resolve payment discrepancies and answer inquiries.
* Maintain positive relationships with vendors and internal stakeholders.
* Maintain accurate and organized records of all account's payable transactions.
* Assist in month-end closing activities, including accruals and account reconciliations.
* Identify and implement process improvements to enhance efficiency and accuracy in the accounts receivable process.
* Stay updated with industry's best practices and regulatory changes.
* Ensure compliance with company policies and procedures, as well as applicable laws and regulations.
* Handle vendor calls/problem resolution and work closely with division, office, and subsidiaries to resolve payable matters.
* Monitor recurring costs to ensure accurate recording into the system (office and equipment leases, consulting contracts, etc.)
* Take ownership of personal career development by seeking and providing feedback, seizing opportunities to develop new skills, and setting and pursuing personal goals.
* Participate in internal and external audits as needed.
* Manages AutoExpreso accounts and toll usage reports.
* Monitors and reconciles monthly fuel consumption statements for all company vehicles.
* Manages billing and account oversight for Liberty services, including iPads and corporate mobile phones.
* Assist with other departmental duties as required.

*COMPETENCIES*

* Proficient in Deltek/Vision software, full suite of Microsoft Office software, and Adobe Acrobat
* Organized and detail oriented; able to manage multiple tasks and interdepartmental reporting needs
* Ability to perform in a fast-paced team environment; self-motivated and possesses excellent time management and organizational skills
* Possesses excellent internal and external customer service skills
* Maintains a positive attitude and collaborative spirit

*REQUIRED EDUCATION AND EXPERIENCE*

* 2-year degree in accounting with 3-5 years of experience OR 4-year Accounting or related degree with 2 years of experience
* Experience in cost accounting or project accounting within the Engineering industry

*PREFERRED EDUCATION AND EXPERIENCE*

* Itemized invoicing preferred

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
Schedule:
* 8 hour shift
* Monday to Friday



Ability to Commute:
* Guaynabo, PR 00968 (Preferred)

Ability to Relocate:
* Guaynabo, PR 00968: Relocate before starting work (Preferred)

Work Location: In person