Administrate Manager

Job Summary
To provide administrative support for a work group or department or business unit director's administrative operations, under minimal direction and supervision. Duties and tasks are often non-routine, requiring regular independent judgment and problem-solving. Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth knowledge of company policies and processes. Position requires a high level of confidentiality. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Key Responsibilities
Organizes flow of administrative work through supervisor's office
Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
Maintains manager's or work group's calendar
Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
Contributes to the development of other department or company initiatives
Participates in developing, administering and communicating policies and procedures
Serves as a resource to others in the resolution of problems and issues
Refers the most complex issues to management
Liaises with Black and Veatch contingent coordinator and/or employment agency
Approves timesheets, checks agency invoice accuracy, codes Markview invoices, and reconciles overtime labor rate differences
Generates or distributes ad hoc reports using various business systems and databases
Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
May coordinate completion of timesheets
Reviews and approves timesheets
May code, route, and track invoices
Creates expense reports
May review expense reports for compliance
May verify accuracy of invoices prior to approval
May research, analyze and summarize information
May track and report budget information
Performs other general clerical duties as needed
Acts in capacity of a "lead person"
Does not have management responsibility for the people to whom they provide work direction
Management Responsibilities
Preferred Qualifications
7+ years relevant experience preferred
High School Diploma or equivalent preferred

Preferred Skills:

Intermediate MS Word skills
Intermediate MS PowerPoint skills Intermediate Excel skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting Policies and Procedures (Reviewing and approving)
Time Reporting Policies and Procedures
Time Reporting Systems
PeopleSoft and Blueprint Basic Users
Human Resource Information System (PeopleSoft and Blueprint-Advanced and Reporting)
Travel Systems
StafTrak
Telephony and Web conferencing
Electronic Repository Systems
Financial Information Systems
Minimum Qualifications
Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Competencies
Customer focus
Salary Plan
ADO: Administrative Services
Job Grade
006