Administrative Assistant

Descripción del Empleo:
• Answer and direct phone calls, email, or face to face enquiries
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence emails, memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Provide general support to visitors
• Research and helps creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Manage staff appointments
Requisitos:
• Bilingual - English & Spanish • Proven admin or assistant experience
• Basic knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• High school diploma or equivalent; college degree preferred with minimum 2 yrs experience.