Administrative Assistant

General Description

Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.

Essential Duties and Responsibilities

Provide general administrative support including mailing, scanning, faxing and copying to management. Compiles data, and type statistical reports, presentations and proposals. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings. Gives support to assure the compliance of established objectives, plans and procedures. Gives orientation to clients about unit services. Performs administrative tasks (i.e. request reimbursements, payments) representing the company. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings. In some cases, negotiates with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion). Maintain office supplies for department.

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Minimum Education
Bachelor's Degree in Business Administration
Experience

Two to three years related experience.
Certifications / Licenses
No certifications or license needed.
Competencies
Accountability
Analytical Discipline
Collaboration & Teamwork
Change Agent
Customer Centric
Self Development
Business Excellence
Character
Additional Information

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Popular Inc., is an Equal Opportunity Employer