Caribe Federal Credit Union
Is looking for a:
Administrative Assistant
With the Following:
Purpose:
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees; assisting in daily office needs and managing our company’s general administrative activities; making meeting arrangements; preparing reports and maintaining appropriate filing systems.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Please, send us your mos recent resume if you have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry. Ultimately, a successful incumbent should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Maintain administrative and personnel files in order and up-to-date
Provide support and assistance in recruiting new staff
Assist in all personnel actions affecting employees (promotions, salaries, benefits, etc.)
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain accurate contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external members
Liaise with executive and senior managers to handle requests and queries
Qualifications:
Education and Experience
Associate's Degree or equivalent from two-year College or Technical School plus one year of related experience; or equivalent combination of education and experience
Proficiencies in payroll and Human Resources principles
Proven experience in secretary or administrative responsibilities
Skills
Proven experience as an administrative assistant or executive secretary
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Bilingual (English/Spanish)
Caribe Federal Credit Union is an Equal Opportunity Employer.
Job Type: Full-time
Salary: $12.00 to $16.00 /hour
Experience:
data entry: 1 year (Preferred)
bookkeeping: 1 year (Preferred)
customer service: 1 year (Preferred)
administrative dutties: 1 year (Preferred)
payroll and Human Resources principles: 1 year (Preferred)
Education:
Associate (Required)
Language:
English/Spanish (Preferred)
Additional Compensation:
Bonuses
Work Location:
One location
Typical start time:
7AM
Typical end time:
4PM
Schedule:
Monday to Friday
