Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant provide clerical and administrative support for the General Manager and other department leaders, including: computer input, filing, tracing, answering telephones, printing reports, maintaining manager files, and hotel records/logs.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

*Responsibilities*

* Answer and direct phone calls
* Organize and schedule appointments
* Plan meetings and take detailed minutes
* Write and distribute email, correspondence memos, letters, faxes and forms
* Assist in the preparation of regularly scheduled reports
* Develop and maintain a filing system
* Maintain complete knowledge of and comply with all hotel policies/service procedures/standards.
* Order office supplies and research new deals and suppliers
* Maintain contact lists
* Book travel arrangements
* Submit and reconcile expense reports
* Provide general support to visitors
* Act as the point of contact for internal and external clients
* Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

*Skills*

* Proven experience as an administrative assistant or office admin assistant
* Knowledge of office management systems and procedures
* Working knowledge of office equipment, like printers and fax machines
* Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
* Excellent time management skills and the ability to prioritize work
* Attention to detail and problem solving skills
* Excellent written and verbal communication skills
* Strong organizational skills with the ability to multi-task
* Bachelor's Degree or equivalent in years of experience.
* Fluency in English both verbal and writing

Job Type: Full-time

Pay: $26,000.00 - $28,000.00 per year

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee discount
* Health insurance
* Life insurance
* Vision insurance
Schedule:
* Day shift
* Monday to Friday
* Weekends as needed

Work Location: In person