Administrative Assistant - Iii

*Job Title: Administrative Assistant III*

*Duration: 0–6 months (Contract)*

*Pay Rate: $17.10 – $22.95/hour*

*Location: UPS SCS San Juan Operations, LMM International Airport, Carolina, PR 00979*

*Work Schedule: Monday to Friday, 10:30 AM – 7:30 PM*

*Interview Required: Yes*

*Language Requirement: Fluent in English and Spanish*



*Job Summary:*

We are seeking a highly motivated Administrative Assistant III to provide advanced administrative support to a department head or a large team. This role involves managing complex and confidential tasks, supporting special projects, coordinating meetings and travel, and providing oversight to junior staff as needed. The ideal candidate is proactive, detail-oriented, and experienced in managing administrative functions in fast-paced environments such as freight forwarding and healthcare.



*Key Responsibilities:*
* Greet and assist visitors, answer phones, screen calls, and resolve routine inquiries about departmental procedures.
* Provide work direction and guidance to junior clerical staff as needed.
* Manage calendars, schedule appointments, and coordinate meetings and events with minimal supervision.
* Arrange travel, lodging, and process related expense reports.
* Interpret and apply administrative policies and decisions to support department operations.
* Prioritize and handle incoming correspondence, emails, and mail.
* Order office supplies, organize files, and maintain department records.
* Create, maintain, and analyze data reports, charts, and spreadsheets.
* Monitor and assist with department budgeting and expenditures.
* Coordinate office equipment repairs and liaise with facilities for space or resource management.
* Draft correspondence and maintain internal databases and websites.
* Handle confidential materials and sensitive information with discretion.
* Support special projects and conduct independent research and analysis as assigned.



*Required Qualifications:*
* High school diploma or equivalent required.
* 3+ years of administrative support experience in a professional office environment.
* Strong verbal, written, and interpersonal communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access); internet search tools.
* Experience with data entry, report generation, and general office procedures.
* Ability to exercise independent judgment and maintain confidentiality.
* Capable of multitasking, prioritizing tasks, and managing time effectively.
* Familiarity with pivot tables and advanced Excel formulas preferred.
* Must be able to sit for extended periods and perform fine hand manipulation for clerical tasks.

*Preferred Experience:*
* Experience in freight forwarding or logistics industry.
* Background knowledge in the healthcare sector.

Job Type: Contract

Pay: $22.00 - $22.95 per hour

Expected hours: 40 per week

Schedule:
* 8 hour shift
* Monday to Friday



Application Question(s):
* what is your current address with zip code
* What is the best email and contact number to reach you
* When you are available to take calls
* What is the hourly pay rate you are expecting


Work Location: On the road