Assists with drafting and review of regulatory correspondence, interfaces directly with the Department of Health and other Puerto Rico agencies, maintains records to support business in Puerto Rico, as well assisting with other regulatory matters as required. Performs regulatory analysis in a business context and provides recommendations based on such analysis to minimize risk to the Inmar companies, while still allowing the Company to conduct business effectively and serve its clients. Excellent analytical and drafting skills, as well as the ability to communicate effectively both internally and externally, are fundamental and critical to this position.
This is a part-time position, 4 hours a week, always on Monday from 9:30 a.m. - 1:30 p.m.
Primary Accountabilities:
Operational (50%)
Assist sales and operations teams with Department of Health obligations such as purchasing and distributing 1509 booklets, maintaining records, and completing quarterly reports.
Develop and maintain standard operating procedures to support inspections by the Department of Health.
Assist and resolve regulatory issues raised by operations, sales and customers.
Keeps current on all department procedures
Follows procedures established by designated executive
Meets established deadlines for requests
Administrative (30%)
Prepares correspondence, presentations and reports as requested
Support acquisition work including integration
Administrative duties including filing and mailing
Attends team meetings as requested
Influence (20%)
Maintain a detailed understanding of the business operations to ensure that the needs of the business are met
Maintain knowledge of proposed and implemented regulatory obligations related to the Department of Health and other relevant agencies
Required Qualification:
Associate’s Degree in Business, Political Science or related field
3-5 years of in corporate law department working on contracts, or 5+ years of related work experience involving business account service, routine analysis, and reconciliation
Must be fluent in English and Spanish
Proficient in Google Suite
Proficient in Microsoft Office
Required Individual Competencies:
Analytical and Critical Thinking:Ability to tackle a problem by using a logical, systematic, sequential approach.
Problem Solving:Gathers and analyzes information to generate and evaluate potential solutions to problems, issues and challenges while weighing the accuracy and relevance of the facts, data and information.
Communication:Giving and receiving messages and information in written, oral, and visual formats in a clear and concise way for a complete understanding of meaning and intent.
Collaboration:Works collaboratively with others to achieve group goals and objectives.
Urgency:Transfers mission to action by acting clearly and decisively to analyze and implement solutions regardless of pressure or uncertainty and maintains a sense of urgency to complete tasks, accomplish goals, and act in ambiguous and complex situations.
Negotiation:Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties.
The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
While performing the duties of this job, the associate is:
Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.
Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.
Occasionally required to stand, kneel or stoop, and lift and/or move up to 20 pounds.
Regularly required to view items at an extremely close range and must be able to adjust and readjust focus.
Safety:
Support a safe work environment by following safety rules and regulations and reporting all safety hazards.
As an Inmar Associate, you:
Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.
Treat clients and teammates with courtesy, consideration and tact; you also have the ability to perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.
Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually-beneficial partnerships, leverage information and achieve results.
Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.
Understand that results are important and focus on turning mission into action to achieve results following the principles of Flawless Execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.
