Legal Administrative Assistant

*Legal/Administrative Assistant *

A highly monitor organization is looking for a diligent and organized Legal Secretary to provide comprehensive administrative and secretarial support to our Chief Officer as well the entire executive team located in our San Juan, Puerto Rico. The ideal candidate will be proficient in legal procedures and terminology, possess excellent communication skills, and be able to manage multiple tasks efficiently in a fast-paced environment.

*Key Responsibilities:*
* Draft, transcribe, and proofread legal documents, correspondence, and pleadings with accuracy.
* Assist and work closely with our executive team with the preparation of legal appendixes, request for proposal and other legal documents as requested.
* Manage calendars, schedule appointments, meetings, depositions, and court appearances.
* Answer phones, screen calls, take messages, and serve as a professional point of contact for clients and other parties.
* Prepare, organize and maintain both physical and electronic files and documents.
* Handle incoming and outgoing mail, email, and faxes.
* Perform general administrative duties such as copying, scanning, and making travel arrangements.
* Maintain confidentiality in all sensitive matters.

*Qualifications:*
* Proven experience as a Legal Secretary or in a similar role.
* Strong knowledge of legal terminology, document transcripts, request for proposals and some other filing procedures.
* Excellent typing and transcription skills with a high degree of accuracy.
* Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal practice management or document management software.
* Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* Strong attention to detail and proofreading abilities, particularly for complex legal documents and filings.
* Excellent written and verbal communication skills.
* Ability to work independently and as part of a team.
* Bachelor/Associate as Legal Secretary or any other field related to administrative duties.

Job Type: Full-time

Pay: From $12.00 per hour

Expected hours: 40 per week

Benefits:
* 401(k) matching
* Dental insurance
* Health insurance
* Paid time off
* Professional development assistance
Schedule:
* 8 hour shift

Work Location: In person