The Operations Coordinator will assist the Vice President of Operations to manage and coordinate all operational activities related to all HCOA FITNESS health clubs, including budgetary oversight, reporting, project management, facility and equipment maintenance, coordination of payments to vendors, logistical support, risk management, and quality control. The Operations Coordinator must have complete knowledge of the internal systems and procedures within each area of club operations, including knowledge of employment, permitting and licensing issues. The Operations Coordinator reports to the Vice President of Operations.
Support projects overseen by the VP of Operations
Responsible for creating and distributing daily KPI Excel reports.
Able to develop, communicate and execute timely project plans related to operations, audits, and facilities.
Provide administrative and logistical support for any new business initiatives within the company, such as new construction, remodeling, or any other key initiatives identified by the Corporate Office.
Resolve facilities issues and serve as a liaison between employees and outside contractors called in to fix those issues.
Work directly with the VP of Operations in prioritizing maintenance and refurbish projects relating to gym equipment, while ensuring that equipment is regularly maintained to minimize breakdown. Oversee club reporting procedures relating to equipment problems and supervise vendor repairs upon scheduled delivery dates.
Assisting the Corporate Accounting staff in the processing all petty cash payments for PR club managers.
Actively reconcile all expenses processed through the petty cash account and special project budgets.
Work directly with Club Managers in identifying optimal use of the cleaning and office supplies inventory. Responsible for processing monthly purchase orders.
Effectively track actual expenses to ensure minimal variances from budget.
Requirements:
Bachelor’s Degree in Business Administration, Engineering, Supply Chain Management or related field.
At least 3 years of experience with data analysis, KPI’S and other business drivers.
Effective mathematical, budgeting and negotiating skills
Project Management abilities and experience
Strong business writing skills in both English and Spanish
MUST - Microsoft office suite with intermediate to advanced Excel and Power Point skills.
Sense of urgency ability to work in a fast-paced environment.
Strong interpersonal skills and high emotional intelligence.
Sharp business sense with ability to manage multiple assignments.
Willing to travel in Puerto Rico when necessary to perform club visits.
Team oriented
