Company Overview Our client is one of the main distributors of food, household products and personal care on the Island. Senior Executive Office Assistant is requested. Job Summary Reporting to the General Manager, the Senior Executive Office Assistant is responsible for performing a wide variety of administrative support services ranging from the complex to the routine, all of which contribute to the efficient and professional operation of the Administration Department. The position will require confidentiality, appreciation and understanding of protocol, discretion, professionalism, and acceptance of responsibility. Responsibilities and Duties Exceptional verbal and written communication skills, demonstrating clarity and effectiveness in the transmission of ideas. Excellent organizational and project management skills, ensuring efficient execution of tasks and achievement of objectives. Effective and adaptable communication style, maintaining composure and flexibility in various situations. Proven ability to establish meaningful relationships at all organizational levels. Adherence to discretion and confidentiality in the handling of sensitive information. Proficient in using MS Office tools to improve productivity. Fully bilingual (English/Spanish) with exemplary oral and written command in both languages. Exemplary reporting, presentation, planning and time management skills. Stay up to date with advances in office devices and applications to optimize work processes. Exceptional multitasking and prioritization skills to manage daily workload effectively. Experience in managing travel logistics for perfect arrangements. Excellent interpersonal skills, combined with high motivation, self-initiative and a strong sense of responsibility. Team and service oriented, emphasizing the importance of collaborative relationships with colleagues. Education Bachelor's degree in office administration Proficiency with Microsoft Office products (Excel, Word, Outlook, Power Point). Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation. Possesses a minimum of 8 years of demonstrated expertise as an Administrative Assistant, specifically in roles supporting senior management at the General Manager or Director level. Proven track record of successful administrative support, showcasing a depth of experience and competence in managing tasks related to high-level executives. A history of effective collaboration with Managers and Directors, contributing to the overall efficiency and success of executive-level responsibilities. Established proficiency in administrative processes and responsibilities, with a focus on delivering exceptional support to senior management. Powered by JazzHR
