Full Time Job Opportunity 13;
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General Description 13;
Analyzes, controls and simplifies administrative process and verifies compliance with established procedures to achieve the units results.
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Essential Duties and Responsibilities 13;
:Directly assist unit Manager and its team and administrative functions that include, but are not limited to: agenda, meeting, travel and transportation coordination.
:Manage operational functions of the office, analyze and improve administrative processes, handle invoices, mail, and files.
:Canalize and follow up on assigned affairs.
:Prepare reports, presentations and statistics
:Revise contracts and official documents, as requested.
:Create and maintain group projects timetable, TOD metrics and follow through with Senior Organizational Development Consultants.
:Follow up and serve as link between the different units that compose Our People Division.
:Request materials, equipment. Prepare, validate and manage of its inventory.
:Maintain TOD files in an orderly manner.
:Responsible for tracking or double check all budget issues with TOD Manager.
:Conducts research for TOD on various subject matters in order to maintain the TOD team abreast of the latest organizational development trends locally as well as internationally
:Assists with design concepts for presentations, trainings, and events by applying innovated artwork and styles. 13;
Minimum Education 13;
Bachelors Degree in Business Administration or Social Science 13;
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Experience 13;
Two (2) or more years of experience in an administrative role or related experience.
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Certifications / Licenses 13;
No certifications or license needed. 13;
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Other Qualifications 13;
:Ability to manage highly confidential and sensitive affairs
:Ability to maintain effective work relations with colleagues, internal and external clients
:Excellent customer centric approach and attitude
:Able to manage multiple tasks and responsibilities simultaneously
:Ability to identify problems, analyze its causes, use initiative and judgment to solve and make decisions within delegated responsibility
:Ability to manage unexpected, under pressure situations and adapt to changing work plans
:Advanced oral and written communication skills, in both English and Spanish, to evaluate document drafting quality and serve clients / vendors.
:Knowledge and master MS Office programs at an intermediate level in Excel, Word, PowerPoint and Outlook
:Ability to use MS Office tools to organize, understand, analyze and present data
:Ability to learn new technology and identify cost:effective initiatives
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Competencies 13;
Accountability 13;
Analytical Discipline 13;
Collaboration and Teamwork 13;
Change Agent 13;
Customer Centric 13;
Self Development 13;
Business Excellence 13;
Character 13;
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Popular Inc., in an Equal Opportunity Employer
