Administrative Assistant

Full Time Opportunity

General Description

The Administrative Assistant assits the Our People Operations department. This role analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.

Essential Duties and Responsibilities

Provide general administrative support including mailing, scanning, faxing and copying to management. Compiles data, and type statistical reports, presentations and proposals. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings. Gives support to assure the compliance of established objectives, plans and procedures. Gives orientation to clients about unit services. Performs administrative tasks (i.e. request reimbursements, payments) representing the company. Creates and maintains database and spreadsheet files. Arranges complex and detailed travel plans and itineraries and compiles documents for travel-related meetings. Maintain office supplies and equipment for department. Support the employee file and payroll team as needed.

Minimum Education

Bachelor's Degree in Human Resources or Industrial Psychology

Experience

Two to three years of experience performing clerical or customer service duties.

Other Qualifications

Demonstrated domain of the Engligh language both written and spoken

Ability to learn new tasks in a timely fashion, demonstrated initiative

Customer service oriented

Competencies

Accountability
Analytical Discipline
Collaboration & Teamwork
Change Agent
Customer Centric
Self Development
Business Excellence
Character

Popular Inc., is an Equal Opportunity Employer