General Description 13; Directly assist the L and D Manager in all administrative issues and functions.
Essential Duties and Responsibilities 13;
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Schedule and modify meetings through Outlook and prevent conflicts between meetings and conference rooms.
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Welcome employees and visitors to the administration area and assist on special requests and needs.
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Coordinate trips: itinerary, hotel and transportation and other related activities of the Manager and other related to training efforts.
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Administer operational office functions: manage expenses and corporate credit cards the L and D leaders; send, prepare, receive and/or distribute the mail received by unit; opening, maintenance and archive files. Archive and send documents following the Document Retention policy. Consolidate and prepare teams weekly update.
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Collaborate with Manager and other L and D leaders, internal teambuilding activities and strategic sessions.
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Channel and follow up on assigned matters. Prepare reports from SAP, Success Factors, presentations, statistics and revise executive contracts as required. Create and maintain team metrics. Follow up and serve as link between Our People departments and business leaders.
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Support manager and supervisors in ZAP use, including access to administer the time module, prepare reports like headcount and birthdays among others.
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Coordinate and support on special activities.
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Request materials, equipment for the departments use. Prepare, validate and manage of inventory, upon request.
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Collaborate in coordination of learning activities when needed.
Minimum Education 13;
Bachelors Degree in Business Administration or Office Systems
Experience 13;
Tthree years related experience.
Other Qualifications 13;
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Ability to manage highly confidential and sensitive issues.
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Ability to maintain effective work relationships with co:workers, internal and external clients.
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Ability to manage multiple tasks and responsibilities at the same time.
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Ability to identify problems, analyze its cause, use initiative and judgement to solve it and make decisions within the delegated responsibility.
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Ability to manage unexpected situations, work under pressure and adapt to changing work plans.
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Excellent oral and written communication oral in English and Spanish to evaluate the quality of documents and tend to clients.
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Computer savvy : knowledge and ability techniques and skills at an intermediate or advanced level (preferable) on computer management systems and applications such as Excel, Word, PowerPoint, Outlook, SAP.
Competencies 13;
Accountability
Analytical Discipline
Collaboration and Teamwork
Change Agent
Customer Centric
Self Development
Business Excellence
Character
Popular Inc., is an Equal Opportunity Employer
