Executive Administrative Assistant
RED- Comunicaciones Integradas
Employment TypeFull-Time
Job Summary:
Our company is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with the President and will be responsible for performing numerous administrative duties. The ideal candidate is highly self-motivated, professional, possess basic accounting principles knowledge and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with a great work culture.
Essential Functions and Responsibilities:
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel itineraries.
Arrange corporate events & staff appreciation events.
Support sales department by providing client reports and data.
Drafting of proposals and presentations for sales department.
Maintain an organized filing system of paper and electronic documents.
Uphold a strict level of confidentiality.
Supplier data entry and supplier data management.
Develop and sustain a level of professionalism among staff and clientele.
Administrative support to Management in all departments including, but not limited to expense reports, correspondence.
Assists in coordinating activities for corporate employee events.
In charge of basic accounting duties like invoicing clients, performing payables and payroll.
Accounts and invoice reconciliations.
Perform other duties as assigned by management.
Qualifications:
Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management, VP, or President.
Previous experience managing Quickbooks program.
Previous experience in publicity is a plus.
Basic accounting principle knowledge.
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software (demonstrated Word, PowerPoint, and Excel proficiency).
Proficiency in collaboration and delegation of duties.
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
Fully Bilingual: English/ Spanish
Exceptional interpersonal skills.
Friendly and professional demeanor.
Prompt, dependable, and reliable.
Able to generate meaningful and effective business reports and presentations.
Bachelor’s Degree.
Work Environment:
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and scanning or fax machine.
Physical Demands:
This is a largely sedentary role.
Repetitive motion with arms and hands.
Lift up to 15 pounds; occasionally.
RED
Our team members are the best part of the company and they’re what make RED great. We are an integrated publicity company that crafts persuasive brand messaging across traditional & non-traditional media in order to attract new clients & create loyal brand advocates.
We speak integration. We see every opportunity with a 360º strategic scope where we combine creativity, media & channels.
We craft persuasive brand messaging across traditional & non-traditional media with fresh ideas & innovative experiences that attract new clients & create loyal brand advocates. If you are a creative passionate professional, come join our team!
RED is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, military/veteran status, basis of genetic information, or any other group protected by law.
Job Type: Full-time
Benefits:
Paid Time Off
Experience:
customer service: 2 years (Preferred)
QuickBooks: 2 years (Preferred)
Education:
Associate (Required)
Financial Duties:
Processing payments
Billing
Payroll
Schedule:
Monday to Friday
No weekends
Company's website:
https://www.red.com.pr
Company's Facebook page:
https://www.facebook.com/redcomunicacionesintegradas
Benefit Conditions:
Waiting period may apply
Work Remotely:
No
