Company Overview Our client, a leading accounting and business advisory firm in Puerto Rico that provides a wide range of non-traditional services in relation to other international and local public accounting firms, is looking for an Administrative Assistant (TYPIST). Job Summary Typist position is primarily responsible for processing changes and formatting financial statements and all support services to Audit Staff, Managers and Partners. Responsibilities and Duties • Assist audit personnel in the preparation of statements or other special work. • Type all the footnotes and prepare audit opinions as needed. • Assist the auditors with document's back ups procedures when necessary. • Maintain a "work in process" file for each job until their final issuance. • Prepare drafts to be sent to clients and apply department's quality control procedures. (Check the format, appearance, spelling errors, totals, etc.) • Reproduce, bind and prepare tax copies of the client's financial statements or other documents. • Send Tax Department's personnel the approved for binding copy of the financial statements. Job Description--TYPIST HR: \ PERFORMANCE MANAGEMENT\JOB DESCRIPTIONS\OFFICE FORCE (REV. 11/18) Page 1 of 2 • Responsible of posting backups in the Final Folder in Outlook when the job is finalized. • File the final copy of all financial statements, management letters, or other special projects in the filling room area. • Responsible of keeping the official stamps registry of the "Colegio of CPA'". Buy the necessary stamps, as needed. • Assist in the preparation of administrative manuals, forms, seminars materials or other special projects. • Keep records of chargeable and administrative time to prepare monthly Time Reports. • Update the Second Partner Reading Log, to keep track of jobs which need second partner readings. Make sure the checklists are completed. • Serve as a backup of secretarial services on vacations or special situations. • Perform other job-related duties as necessary. Education Bachelor's degree in office administration Proficiency with Microsoft Office products (Excel, Word, Outlook, Power Point). Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation. Team player with a positive outlook and can-do attitude. Confident and self-motivated with strong time management skills. Proven track record of maintaining high integrity and confidentiality. Strong analytical, problem solving & communication skills. Ability to contend with multiple projects with attention to detail and accuracy. 2 or more years relevant experience within similar industry. Powered by JazzHR
