Assistant Secretary (Scanning Clerk) – Part Time

Descripción del Empleo:
The Assistant Secretary (Scanning Clerk) will perform a variety of clerical and administrative duties. Will present a professional image of the firm to callers and visitors, including receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately. Will be in charge of receiving, scanning, sorting, and filing daily correspondence, among other clerical duties.
Requisitos:
Answer, screen and forward incoming phone calls, including placing quickly and efficiently long distance telephone calls.
Receive and transmit telephone calls and email messages accurately and promptly.
Type correspondence, reports, and financial statements accurately and timely using the computer or laptop.
Receive, sort, scan and file daily mail, emails, deliveries or any type of correspondence.
Maintain office records in compliance.
Perform varied and responsible secretarial and clerical support duties.
Work independently with little direction.
Proofread all type of documents, including confidential, legal, financial, and accounting documents.
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Ensure reception area is tidy and presentable.
Provide basic and accurate information in-person and via phone/email.
Maintain office security by following safety procedures and controlling access via the receptio