PharmaLex is one of the largest providers of Development Consulting, Regulatory Affairs, Quality Management & Compliance and Pharmacovigilance, Epidemiology and Risk Management worldwide. Through our US, European and Asian offices, we provide integrated drug development services through a complete range of offerings including regulatory strategy and operations, quality management and compliance, pharmacovigilance and lifecycle management. PharmaLex has extensive regulatory and scientific experience in all therapeutic areas and product formulations.
As a Key Contributor You Will support the organization and collaborate with the oversight of regional business and financial operations on a day-to-day basis, ensuring that work is done following Company policies, on time, within budget and to the right quality standards.
Reports to (title):Senior Director, Head of Finance, Risk Management & IT Solutions US
Number of direct/indirect reports:Up to 5
Travel expectations (in %):Up to 15% domestically
Key Responsibilities and Activities (25% Business Operations, 75% Finance)
Oversee business and financial operations on a day-to-day basis, and ensure that work is done following Company policies, on time and within budget and to the right quality standard
Required to keep within the timescale and budget of an operation plan, and manage any situation or problems encountered on-site during the ordinary course of operation
Establishes, maintains and tracks third-party relationships and records (e.g. Clients, Vendors, Legal & Accounting Counselors, Bankers, Insurance Brokers, Memberships and Affiliations, etc.)
Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems
Guides financial decisions by establishing, monitoring, and enforcing policies and procedures
Protects assets by establishing, monitoring, and enforcing internal controls
Monitors and confirms financial condition by conducting reviews and providing information to external auditors
Establish profitability analysis by client by project by consultant to drive business results
Maximizes return and limits risk on cash by applying cash management techniques on a regular basis
Prepares budgets by establishing schedules, collecting, analyzing, and consolidating financial data, and recommending plans
Achieves budget objectives by scheduling expenditures, analyzing variances, and initiating corrective actions
Provides status of financial condition by collecting, interpreting, and reporting financial data, preparing special reports by collecting, analyzing, and summarizing information and trends
Complies with federal, state, and local legal requirements by studying existing and new legislation, anticipating future legislation, enforcing adherence to requirements, filing financial reports, and advising management on needed actions
Ensures operation of equipment by establishing preventive maintenance requirements and service contracts, maintaining equipment inventories, and evaluating new equipment and techniques
Completes operational requirements by scheduling and assigning employees and following up on work results
Manages financial team through recruitment of new hires, appraising job performance results, and coaching, counseling and disciplining as needed
Protects operations by keeping financial information and plans confidential
Assists and ensures the proper and smooth merger of US-PR into one legal entity
Identifies areas and implements changes for integration with the US in terms of finance processes and systems to realize synergy and improved efficiency
Oversees local outsourced IT, and supports group IT for global initiatives
Oversees risk management, driving negotiations and establishment of business-related insurance policies for Puerto Rico to control risk and manage liability
Prepares and streamlines processes in preparation of new ERP implementation
Other duties as assigned
Key Responsibilities and Activities
Bachelor's degree in Accounting or Finance and 10+ years' experience; or equivalent combination of education and experience
Experience in working with multiple legal entities under different legal umbrellas
Experience with financial reporting requirements
Proactive interaction with clients, vendors and internal stakeholders
Familiarity with MS Office Suite, especially Excel (pivot tables); familiarity with QuickBooks
High attention to detail
Ability to learn/work with variety of systems
Ability to adapt under regularly changing conditions
Very good command of English, written and verbal
Outstanding organization, analytical and problem-solving skills
Excellent written, verbal and presentation communication skills
