The Document Control performs a wide range of duties including the following: Copy, scan and store documents Check for accuracy and edit files, like contracts Review and update technical documents (e.g. manuals and workflows) Distribute project-related copies to internal team File documents in physical and digital records Create templates for future use Retrieve files as requested by employees and clients Manage the flow of documentation within the organization Maintain confidentiality around sensitive information and terms of agreement Prepare projects and firm's progress reports, as needed Support STG Financial team, as required Train resources, as needed, on Firm's systems, procedures and templates Proven work experience as a Document Controller or similar role Familiarity with project management Hands-on experience with MS Office and MS Excel Knowledge of Electronic Document Management Systems (EDMS) Proficient typing and editing skills Data organization skills Manage and maintain all controlled company documents Update and control procedure documents and forms Create and manage document hierarchy and process systems Take charge of all document identification, classification, and filing Frequently conduct document audits confirming they are current and accurately reflect recorded evidence Ensure revised documents are accessible Assist with communication during external audits Conform to company enforced specifications and document control procedures Train document control clerks and delegate and oversee their tasks Train employees in the company's controlled document processes to ensure correct handling of documents from the ground up Oversee document through its entire lifecycle (inception to archival) Check and edit incoming documents and prepare for distribution Create document filing and organizing systems that are both effective and efficient Ensure proper organization and security of documents (paper and electronic) Log document requests and help retrieve documents as needed for employees Educational Requirements: Associate or Bachelor's degree in Management, Business, Accounting or Computer Science. 3-5 years of experience in document control related field. Skills and Knowledge: Management skills. Excellent client-facing and internal communication skills. Solid organizational skills including attention to detail and multitasking skills. Strong working knowledge of Microsoft Office and of project management tools. Good knowledge of computer, data bases, and information systems. Computer literacy. Skilled on typing; writing, reading and speaking fluent on English and Spanish. Detail-oriented and meticulous work ethic Extremely organized and efficient Proven skill for creating and implementing controlled document processes Work well under pressure and have impressive stress management Strong oral and written communication skills Proclivity for catching errors and enacting appropriate changes Able to prioritize and delegate tasks Outstanding time-management Strong interpersonal skills Excellent analytical ability Archival experience Proficient in SharePoint, ProArc and/or other document management software and web-based tools Skilled user of Adobe and Microsoft Suite Expert data organizer Physical Requirements: Position could be exposed to the following: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. Must occasionally lift and/or move between 15-30 pounds; when on event some heavy lifting may be required. The employee spends 95% of their time in an office sitting at their computer and/or on the phone. The employee spends 5% of their time out of office doing pre-event work and/or on-event work. Shifts Availability: Mondays through Fridays from 8:00 A. M. to 5:00 P. M. Disposition to work overtime on weekdays, weekends and on holidays. "Drug Free Workplace Policy: In accordance with our commitment to maintaining a safe and productive work environment, all applicants for employment with our company are required to affirm their commitment to a drug-free workplace and consent to pre-employment drug testing as a condition of employment." Share Tech Group is committed to being an equal opportunity employer, fostering a diverse and inclusive workplace where all individuals are treated with respect and provided with equal opportunities for employment and advancement. Powered by JazzHR
