The HR Coordinator will be responsible for daily administration and enforcement of policies and programs covering several or all of the following: recruiting, workflow, benefits, training, employee relations, immigration, document control, HRIS database and employee change requests. Essential Duties The following section contains representative examples of work that will be performed in positions allocated this classification. It is not required that any position perform all of the duties listed, so long as primary responsibilities are consistent with the work as described. ABM is a dynamic organization, and the environment can be fluid. Roles and responsibilities can often be expanded to accommodate changing business conditions and objectives as well as to tap into the skills and talents of its employees. Accordingly, employees may be asked to perform duties that are outside the specific functions that are listed. 1. HRIS Database maintenance: Maintain HRIS and applicant databases. Update and print routine database reports or create new requests as needed. Act as liaison between Payroll and HR to resolve issues. Enters transactions into workflow and HRIS systems, including new hires, employee maintenance, transfers, terminations, etc. 2. Records/Document Control: Set up and maintain employee personnel and benefits files, maintain department subject files, such as training docs, procedure manuals, etc. Responsible for integrity of the filing system and ensure audit ready system. Maintain legal compliance with archiving old employee documents. Verify employment and benefits for current and terminated employees. Conducts onboarding of new employees, including performing candidate pre-screening checks and motor vehicle reports; coordinates with Operational team orientation and training. checks and motor vehicle reports; coordinates with Operational team orientation and training. 3. Administrative/Customer Service/Advice: Advices management and staff on employee issues, policies and procedures. Respond to employee questions and concerns regarding employee information, policies and procedures and document retrieval. Assist with performance management, payroll inquiries and auditors as necessary. Provide administrative support including word processing, photocopying, faxing, shredding and mailing, open and sort HR Mail. Ensures compliance with company's values, policies and procedures; provides training on EEO and HR policies. Special projects as assigned. 4. Performance Management: Performs employee relations by resolving standard issues and complaints; coordinates with Employee Relations Specialist and HR Director on complex issues and complaints. Advises on appropriate disciplinary measures, as well as encourage managers to reward for positive performance. Assists in training for HRIS database management and workflow. Partners with Operational team on recruiting, interviewing, and hiring new employees; partners with local organizations on recruiting efforts. Perform other duties as assigned. Minimum Requirements A Bachelor Degree is required. Bi-lingual English Spanish Must have three to five (3-5) years of HR and Full Cycle Recruiting related experience. Familiarity with Puerto Rico labor laws, FEHA/Title VII, FMLA/CFRA, ADA, FLSA, unemployment and labor relations. Familiarity with routine HR and Benefits paperwork processing, including, COBRA, LOA, and workers comp. Knowledge of HR filing requirements. Strong PC skills in MS Office, HRIS and Databases. Experience in staffing, recruiting, training and orientations. Must have strong interpersonal skills, including excellent communication skills. Work well/respond to pressure. Communicate effectively within a large group/multiple project environment. Think critically, and apply analytical skills in resolving complex issues. Location San Juan, PR 00917 US (Primary) ABM is an EOE (M/F/Vet/Disability/Gender Identity/Sexual Orientation) SDL2017
