Job Relations
This job position interacts Carrier's sales team, warehouse team and administrative positions. Externally, this position will be interacting with vendors, freight forwarders, and custom brokers.
General Description
This position is responsible of analyze original Replacement and Components (RC) stock inventory, generate purchase orders, follow up, and provide status until receipt at our warehouses. Also will provide price and availability for RC special items that will be requested by Sales, Service and Warranty departments and process the related purchase orders when requested.
Specific Description
Use Blue Ridge (BR) to analyze and generate purchase orders for original Replacement and Components (RC) stock items timely to avoid out of stock and/or excess inventory.
Validate and maintain data on BR, regarding RC products, to assure the adequate output. This may include, but not be limited, to sales forecasts, special events, superseded products, lead time and standard pack quantities.
Provide price and availability for RC special items upon request of Sales, Service and/or Warranty departments.
Provide freight cost estimation for the shipment of the requested RC special items. Interaction with several forwarders will be needed in order to select the most cost-effective shipping method according customer needs.
Validate special items requests with our inventory availability, and against excess/obsolete rules before processing those purchase orders.
Process and transmit purchase orders for RC special items upon request of Sales, Service and or Warranty. Assure that shipping instructions are provided as intended.
Assure costs are correct on purchase order before merchandise is received on our warehouses. Request cost update for NxTrend, and provide backup documents, when needed.
Provide status of transmitted purchase orders, not received, to Sales, Service and/or Warranty departments upon request. Maintain communication with RC Customer Service Department, and/or freight forwarder when necessary.
Request return material authorization (RMA) from RC when needed. Investigate and collect the necessary data to assure the return is approved. Follow up until RMA is received. Communicate with our Distribution Specialist to assure the return is shipped timely and according RMA instructions.
Assist Planner Supervisor on BR purchase order processing when necessary and serve as backup during office time off.
Assist on the freight cost log maintenance, and data accumulation, for annual freight factor calculation.
Freight invoice validation, and cost distribution by departments, for RC shipment.
Education:
Ideal: Graduated from Materials Management, Supply Chain, or related BA
Minimum: Associate degree in Engineering Technology
Experience (similar position):
Ideal: 2 years within the HVAC/R Commercial/ Residential Retail Industry
Minimum: 2 years+ similar position in other Industry.
Languages:
Fluent in Spanish & English
Able to write/read in English & Spanish
Computer Skills:
Advanced knowledge and experience using computers
Intermediate knowledge in MS Excel
Intermediate knowledge in MS Outlook
Intermediate knowledge in Power Point Outlook
Special Requirements:
Inventory levels analysis skills
Communication skills
Knowledge of HVAC industry is preferable
Other Skills:
Focus on Results
Business Judgement
Forward Thinking
Teamwork Oriented
Interpersonal Abilities
Multi-Task
Physical Requirements:
Ability work 100% of the time on an office environment. Available to travel when requested.
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
